Polices and Procedures of the DT Program
HCC 2012-2013 Catalog
Withdrawal and refund of tuition and fees:
Students may officially withdraw from one or all courses without
academic penalty. There is an official withdrawal deadline date for each
semester. The withdrawal deadlines are listed in the college’s operational
calendar and the HCC website. For classes that meet on a non-traditional
calendar/schedule, the deadline to withdraw is at sixty percent of the class.
Students who officially withdraw before that deadline but after the drop/add
period are given a “W” grade. IMPORTANT: Withdrawing from a course or
courses may affect enrollment status and eligibility for athletics, financial
assistance, veteran’s benefits, international student visas, and benefits
received from other federal agencies. If students do not officially withdraw by
the deadline, the instructor must assign a letter grade other than “W” to the
grade report. If students have serious extenuating circumstances, they may
petition the appropriate campus dean of student services for a late withdrawal.
Students who officially withdraw from a class may not continue attending that
class. Students are permitted to withdraw from a course only twice. If they
register for a course a third time, they will not be permitted to withdraw, and
will receive a grade for the course. Instructors can recommend to the office of
admissions, registration, and records that students be withdrawn from a class for
disciplinary reasons or for non-attendance. The college will notify students
whom the faculty has recommended, and the students will be given an opportunity
to appeal the instructor-initiated withdrawal. Students may attempt a course
only three times (including original grades, repeat grades, and withdrawals).
Through the academic appeals process, students with significant extenuating
circumstances may petition for a fourth attempt. To begin the academic appeals
process, students must contact the appropriate campus dean of student services.
All grades from the third and any sub- sequent attempts will be included in the
grade point average calculation. Students must pay the full cost of instruction
(equal to out-of-state fees) for credit classes they attempt a third time and
any additional times. If students have serious extenuating circumstances, they
may petition the appropriate campus dean of student services for a one-time exemption
from paying the full cost of instruction. Tuition and fees are refunded to
students who drop courses during the registration drop/add periods. The
drop/add periods are located on HCC’s website and published under “My HCC.”
Both regular registration and drop/add periods are listed in the operational
calendar for the current year. Students enrolled for courses that do not follow
a regular term will receive a refund if they drop courses according to the
identified drop/add date. This information is available on the HCC
website. Outstanding financial
obligations to HCC are deducted from refunds.
program calendar, including vacation and holidays:
DTP complies with the approved HCC College & Academic Calendar as well as
the FUSA union contract.
Protection of privacy of student or intern information:
The Family Educational Rights
and Privacy Act (FERPA) govern the confidentiality of student records (Records are defined as
all records, files and data directly related to students that are created,
maintained, and used by HCC.)
The Family Educational Rights and Privacy Act of 1974 (FERPA)
protects the privacy of educational records and gives students the right to review
their educational records. Hillsborough Community College does not release any
personally identifiable information about any student to a third party without
the student’s written consent.
Access to personal
The Family Educational Rights and Privacy Act
(FERPA) govern the confidentiality of student records (Records are defined as
all records, files and data directly related to students that are created,
maintained, and used by HCC.)
The Student’s files are kept in locked cabinets
inside his faculty office. Faculty
offices are private and secured. The
College’s administration provides procedures and regulations to safeguard the
security of each employee’s office and files.
The faculty member has sole access to his desk and office files. If the faculty member’s office is entered for
emergency purposes, the faculty member will be notified.
Access to student/intern support services, including health services,
counseling and testing and financial aid resources:
As an institution focused on student learning,
Hillsborough Community College offers a variety of learning options to enhance
its’ strong traditional college programs.
Insurance requirements, including those for professional liability:
Dietetic students will be required to purchase
health insurance coverage in order to participate in practicums. Health
insurance may be with the carrier of the student’s choice. Professional liability insurance is
recommended and may be obtained from the carrier working with members of the
Academy of Nutrition and Dietetics. Students should obtain $1,000,000/$3,000,000 malpractice
coverage and $1,000,000 personal coverage.
Liability for safety in travel to or from assigned areas:
Transportation to and from HCC and the various
curriculum sites will be the responsibility of each student. Since public transportation is very limited
in the Bay area, it is necessary for the dietetic technician student to have
use of an automobile. In addition,
dietetic technician students are liable for safety in travel to or from
Injury or illness while in a facility for supervised practice:
In the event of illness, the dietetic technician
student will be responsible for notifying the practicum coordinator and
preceptor prior to the beginning of the rotation of duty. In the event of
illness in excess of 2 days, a doctor’s certification verifying the illness and
specifying clearance to return to rotation duty will be required. In the event
that an absence interferes with successful completion of any experience
objective, that time and any missed assignments must be rescheduled and
completed at the discretion of the practicum instructor and the staff
preceptor. Absences due to illness greater than 2 days must be made up. In the
event of an injury at a practicum site, notify immediately the FACILITY host
preceptor or supervisor on duty and the Practicum Coordinator to determine the
best course of action.
testing and criminal background checks if required by the supervised practice
A background check will be required of all students
who will participate in field experiences (practicums) as part of their
educational program. Background checks
are necessary for learning experiences involving children, elderly, patients,
or other vulnerable populations. A Level II background check will be performed on students in the DIE 2000 class. The background check is at the student’s expense and is required to pass DIE 2000. Additional background checks may be conducted
at any time during matriculation in the program. Students, who are convicted of felony
offenses, as referenced in the Code of Ethics for the Profession of Dietetics,
cannot participate in the program, and they must withdraw from the class and
the program. Please be advised that some affiliates may require a student to
submit to a drug test. Failure to submit
to the affiliate’s required drug test will not result in program dismissal
unless refusal results in the student's inability to complete the Program's
terminal competencies for practicum performance.
Educational purpose of supervised practice to prevent the use of students to
It is the policy of the Hillsborough Community
College Dietetic Technician Program that dietetic technician students will not
replace dietitians or staff at practicum sites; however, students may provide
staff relief as part of the learning outcome process.
Filing and handling complaints from students and preceptors that includes
recourse to an administrator other than the Program Manager and prevents
The DTP complies with college policies and
procedures regarding the protection of student privacy and civil rights, access
to student support services, and the process for student grievances.
Assessment of prior learning and credit toward program requirements (coursework
Hillsborough Community College Dietetic Technician
Program does not accept prior work experience as credit toward practicum
requirements. As such, no assessment of prior learning is necessary. If
transfer credit for previous college experience is requested, it is the
student’s responsibility to arrange for an official transcript to be sent to
the Admissions Department at HCC. This process should be initiated as early as
possible so that advisement can facilitate successful completion of degree
Formal assessment of student learning and regular reports of performance and progress
at specified intervals throughout the program, such as within and at the
conclusion of any given course, unit, segment or rotation of a planned learning
Dietetic technician students will be formally
assessed within their coursework through evaluation of tests, quizzes,
worksheets and projects. The evaluation
of course requirements will culminate in a final course grade. Dietetic technician students are required to
achieve a “C” or better in all major dietetic core coursework. The Program Manager will monitor student
grades each semester and counsel students as needed. The following courses are
considered major dietetic core classes:
BSC 1092/L Human Biology and Lab
HUN 2201 Fundamental of Human Nutrition
HSC 1531 Medical Terminology
DIE 2000 Introduction to
DIE 2270 Clinical Nutrition I
DIE 2271 Clinical Nutrition II
DIE 2533 Clinical Practicum
DIE 2401 Nutrition Education & Interviewing
DIE 2419 Nutrition Education Practicum
Program retention and remediation procedures when student performance does not
meet criteria for progressing in the program:
All HCC students can apply and enroll in the DT
program and will be retained in the program as long as they adhere to all the policies
as stated in the college catalog (pages
35-38), student handbook (pages
and DT program student handbook.
All HCC students can apply and enroll in the DT
program and will be retained in the program as long as they adhere to the
polices as stated on pages 35-38 in the most current college catalog and pages 176-191 in the most current student handbook and academic planner and the DT program handbook.
Graduation and/or program completion requirements for all options including
maximum amount of time allowed to complete program requirements in place at the
time student enrolls:
Students need to complete the Dietetic Technician Program in no more than five (5) years. Program completion is reached when the dietetic technician student has completed all AS degree requirements. Students may complete the program on a full-time or part-time basis. If a student wishes to take a leave of absence from the program, they must notify the Program Director.
Verification statement procedures ensuring that all students completing
requirements as established by the program receive verification statements and
their names are submitted to CDR for eligibility for the DTR examination:
Within the last two weeks of program completion,
the Program Manager and practicum coordinator will provide you with some forms
that are to be completed and returned to the Program Manager so they can
complete the eligibility application process for submission to CDR (Commission
on Dietetics Registration). The Program Manager will provide each student with
the Student Exit Packet which has instructions on the examination application
process. Upon completion and verification of all program/degree requirements,
the Program Manager will submit the graduate’s data electronically to the CDR.
About 2-3 weeks after the graduate data is sent to CDR, the graduate should
receive information from CDR on how to make an appointment to take the national
DTR exam. In addition, students will be provided 3 original Verification
Statements for their records to provide, upon request, to prospective
employers, the licensure board and to the AND for membership if asked.
Practicum Policies and Guidelines
In order to promote a professional image, the
Dietetic Technician Student is required to wear professional attire. Students must purchase wear HCC Dietetic
Technician Student patches at all times within practicum sites. These can be purchased at the HCC
bookstore. Food Practicum sites may
require additional uniform supplies and footwear. Clinical practicum sites will
require the purchase of a white lab coat with the HCC student patch
attached. All uniform and supplies are
the responsibility of the student.
Students should wear closed-toe, comfortable footwear, professional
dress, with the moderate use of makeup, jewelry, and perfume.
Successful completion of practicums requires:
1. Completion of all scheduled hours.
2. Completion of all objectives and assignments
within established levels of performance.
3. Satisfactory evaluation from facility preceptor
and supervising faculty member.
Performance is formally assessed during and at the
conclusion of each practicum by the preceptor, Program Manager and clinical Practicum
Coordinator. The evaluation and unit assignments will then be given to the Program
Manager who will review all material when turned in with the portfolio. The Program Manager will review any major
areas in need of attention with the student.
Informal assessment and feedback will be given to students by preceptors
throughout the practicum and by the practicum coordinator as needed. Further
practicum instructions are given to students upon enrollment in such practicum.
It is the responsibility of the Program Manager and
Clinical Practicum Coordinator to develop the master schedule for practicums
with consideration of preceptor’s schedule, student academic schedule and holidays. The master schedule is subject to
Unless otherwise scheduled or determined by the
practicum instructor, the dietetic technician practicum will consist of a two,
6-hour days each week. This provides a
total of 180 hours of supervised practice per practicum and 540 hours total.
- In the event of
illness, the dietetic technician student will be responsible for notifying
the practicum coordinator and preceptor prior to the beginning of the
rotation of duty.
- In the event of
illness in excess of 2 days, a doctor’s certification verifying the
illness and specifying clearance to return to rotation duty will be
- In the event that an
absence interferes with successful completion of any experience objective,
that time and any missed assignments must be rescheduled and completed at
the discretion of the practicum instructor and the staff preceptor.
Absences due to illness greater than 2 days must be made up.
- Tardiness is not
acceptable and may lead to disciplinary action.
All Dietetic Technician Students must be Servsafe
Certified in order to enroll in practicums. This certificate is obtained in FOS
1201 (Sanitation & Safety Management).
At the end of each practicum rotation, the dietetic
student will complete a practicum and preceptor evaluation. This process evaluates the preceptor’s and
practicum site’s ability to meet the prescribed competencies for the unit. Results from the faculty/rotation evaluations
are kept confidential. Information from
this evaluation is used by the Dietetic Technician Program Manager to make
positive changes in the program. Students will also be evaluated by the
facility and this will count towards their grade and completion of their practicum
Policies and Guidelines
Student Acadamey of Nutrition & Dietetics membership
All students who enroll in DIE 2000 must join the Academy of Nutrition and Dietetics as a Student, and the cost is the student’s responsibility.
Information pertaining to this will be distributed in DIE 2000. Proof of
membership will be collected in DIE 2000 according to the class schedule. After
the 1 year of membership, it is the student’s choice as to continue membership
Nutrition & Dietetics Club
All students who enroll in DIE 2000 must join the Student Government
Association club for Dietetics. A one-time membership fee of $10.00 will be the
students’ responsibility, and information pertaining to this will be
distributed in DIE 2000. Students must maintain good standing membership during
their tenure as a Dietetic Technician student. Failure to do so will result in
dismissal from the program.
Attendance and Grading Policy
Students are required to attend class regularly and
punctually. If students miss classes,
regardless of the cause, their opportunities for learning and academic success
will be adversely affected. The syllabus
for each course contains the instructor’s attendance and grading
requirements. It is the student’s
responsibility to read the syllabus, comply with the instructor’s policies, and
arrange to make up work missed because of absence or lateness. If students stop attending class, they will
be assigned a letter grade unless they complete and submit a withdrawal form by
the deadline published in the current catalog and credit course schedule. Students receiving financial aid are advised
to discuss the impact of not attending classes on their financial aid or
This procedure establishes guidelines by which a
student can dispute the process in which a grade was determined, if the student
believes that the grade has been awarded in error or if the student believes
that the grade was prejudicially or capriciously awarded.
Student Code of Conduct and Student Discipline
The student codes of conduct and student
disciplines are covered in the Student Handbook. This covers college policy on
violations of law, the disciplinary action under this code with the measures
and procedures for violations. A college code of conduct committee shall be
organized to hear cases referred to it by the Dean of Student Services or the
Campus President at the campus where the infraction occurred or brought before
it by the student facing charges.
Equal Access/Equal Opportunity and Educational
Hillsborough Community College is an equal access/equal
opportunity employer that makes employment and education-related decisions
without regard to race, color, gender, religion, national origin, age,
disability, sexual orientation, marital status or any other bias that is or may
be prohibited by laws. In addition, the college does not discriminate in
employment practices or in the admission and treatment of students. HCC is
committed to equitable treatment for all students and employees and for a
learning and working environment free of discrimination and harassment for
current as well as future students and employees. The college provides equal
educational opportunities for qualified individuals with disabilities and complies
with, as well as, supports the Americans with Disabilities Act.
HCC’s Equity Officer ensures compliance with federal and
state laws prohibiting discrimination and sexual harassment. The Equity Office
values and responds to equity-related complaints in a very confidential and
Employees and students who believe they have been a victim of
discrimination or sexual harassment should contact:
Dr. Joan B. Holmes
Special Assistant to the President for Equity and
Dr. Gwendolyn W. Stephenson District Administrative
39 Columbia Drive, Room 716
Tampa, FL 33606
Email: www.hccfl.edu/gwsc/equity--diversity-office.aspx firstname.lastname@example.org
This page was last updated - October 17, 2011 by Eugene Broda