| Administrative Issues Recipients need to have certain basic requirements in place to comply with the OCR Guidelines, Title VI, Title IX, Section 504 and Title II. These basic procedures include an annual public notice, continuous notification, designation of a person(s) to coordinate activities under Title IX, Section 504, and Title II and a grievance procedure that will allow students, employees, applicants and visitors an avenue for dealing with alleged discrimination. To verify this, it will be necessary to review many documents and to interview administrators, Title IX and Section 504 coordinators, faculty and students. Suggested Persons to Interview: PR person, some administrators, students, and parents (particularly LEP students and students with sensory impairments). |
Continuous Nondiscrimination Notice |
| A recipient must take continuing steps to notify participants, beneficiaries, applicants, employees (including those with impaired vision or hearing), and unions or professional organizations holding collective bargaining or professional agreements with the recipient that it does not discriminate on the basis of race, color, national origin, gender, or disability.Title IX; 34 CFR 106.9Section 504: 34 CFR 104.8 |
A variety of recipient publications notifies applicants, students, employees and parents that it does not discriminate on the basis of race, color, national origin, gender, or disability. |
Is nondiscrimination notice found in the following publications: |
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Compliance Noncompliance Undetermined |
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| brochures on programs, activities |
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| student application: |
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| job application: |
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| Catalog: |
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| student handbook: |
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| job announcements |
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| posters advertising various programs |
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| recruitment materials |
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| website |
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| school newspaper |
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Comments |
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Hillsborough Community College publishes a variety of printed and online publications which notifies applicants, students, employees and parents that it does not discriminate on the basis of race, color, national origin, gender or disability. Furthermore, the college notifies employees of non-discrimination through various publications such as the SEIU/HCC and FUSA/HCC contracts.
Documentation:
Brochures on programs, activities:
Catalog: (Page 5)
General Information Brochure
Job application
Registration Guide, Fall 2008
Student application
Student handbook: (Page 206)
View Book - Take Control of your Future brochure
Job Announcements:
Faculty sample: https://jobs.hccfl.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1249407106335
Administrator sample:https://jobs.hccfl.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1249407106335
Professional/managerial sample:https://jobs.hccfl.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1249407106335
Classified sample:https://jobs.hccfl.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1249407106335
Recruitment Materials:
Florida Sentinel Bulletin Ad
La Gaceta Ad
St. Petersburg Times Ad (Tampa Bay Edition)
Website:/media/132011/equalaccess.pdf
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Persons Responsible For Coordinating Title IX and Section 504 |
| Each recipient shall designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities under Section 504, Title II, and Title IX. The recipient must notify students and employees of the name, office address, and phone number of the designated employee(s).Title IX: 34 CFR 106.8 Section 504: 34 CFR 104.7(a) |
Recipient has assigned a person(s) to coordinate Section 504, Title II, and Title IX activities. This (these) person(s) must be aware of their duties and responsibilities and have the training necessary to carry out their responsibilities. Recipient lists coordinators of Section 504, Title II, and Title IX with their name/title, address, and phone number in the notice of nondiscrimination. |
Catalogs: |
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Compliance Noncompliance Undetermined |
| Handbooks: |
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| Job descriptions: |
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| Website: |
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| Interviews with Section 504, Title II, and Title IX coordinators |
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| Interview students, particularly nontraditional and disabled |
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| Interview some faculty and administrators |
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Comments |
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HCC has assigned Dr. Joan Holmes to coordinate Section 504, Title II and Title IX activities. She is aware of her duties and responsibilities and has the training necessary to carry out her responsibilities. Furthermore, Dr. Holmes’ title, address, and phone number is in the public notice of nondiscrimination by the college.
Documentation:
Catalogs:/media/27030/catalog_08-09w.pdf (Page 5 and Page 291)
Handbooks:/student/handbook.pdf (Page 206)
Job descriptions:
Checklist\Equity Office\Equity Officer Job description
Website:/media/132011/equalaccess.pdf
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Annual Public Notification |
| Prior to the beginning of each school year, recipients must advise students, employees and general public that all vocational opportunities will be offered regardless of race, color, national origin, gender or disability. The notice must include a brief summary of program offerings and admission criteria and the name, office address, and phone number of persons designated to coordinate compliance under Title IX and Section 504.Title IX: 34 CFR 106.8(b)Section 504: 34 CFR 104.7(a)Title II: 28 CFR 35.107(a)Guidelines IV-O |
Recipient issues annual public notice of nondiscrimination. The notice also is disseminated in the language of any national origin minority community in the service area. Annual notice lists coordinators of Section 504/ADA and Title IX with their name/title, address, and phone number. |
Is the notice in: |
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Compliance Noncompliance Undetermined |
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Local newspapers |
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Institution newspapers |
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Other publications |
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| Does notice have brief description of program offerings and admission criteria? |
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| Do publications with notice reach students, employees, and applicants? Describe how distributed. Ask administrators how this process is handled |
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| Is notice available to the visually impaired? Describe method used. Ask administrators what is done |
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| Does community have national origin minority students with limited English language skills? (Check census data and/or ask administrators, faculty, and students) If yes, is notice available in the language of that national origin minority community? |
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| How does notice get disseminated to national origin minority community? Ask faculty and administrators about the process |
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Comments |
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HCC issues public notification of non-discrimination to the following local newspapers: The Florida Sentinel Bulletin and La Gaceta and St. Petersburg Times (Tampa edition) Newspapers.
Documentation:
Local Newspapers:
Florida Sentinel Bulletin Ad
La Gaceta Ad
St. Petersburg Times (Tampa Edition) Ad
Does notice have brief description of program offerings and admission criteria? Yes
Do publications with notice reach students, employees, and applicants? Yes, publications such as the college catalog and student handbook are widely distributed on each campus and on the college’s website. Furthermore, Enrollment Coordinators distributed publications at various locations during their outreach efforts.
Does community have national origin minority students with limited English language skills? (Check census data and/or ask administrators, faculty, and students) If yes, is notice available in the language of that national origin minority community? Yes
Website: /media/73508/hawkguide_spanish_summer09.pdf
Brochure: HCC SouthShore Brochure – Spanish Edition
How does notice get disseminated to national origin minority community? Notices are disseminated through community workshops and publication in various national minority community newspapers such as La Gaceta and Centro.
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Grievance Procedure |
| A recipient shall adopt and publish a grievance procedure providing for prompt and equitable resolution of student and employee complaints alleging any discrimination based on gender or disability. Section 504: 34 CFR 104.7(b)Title IX: 34 CFR 106.8(b)Title II: 28 CFR 35.107(b) Section 1000.05, F.S., requires the inclusion of applicants for admission to college and applicants for employment. |
Recipient notifies students and employees that there is a grievance procedure for persons who feel they have been discriminated against based on gender or disability. The procedure is readily available to students and employees and it is prompt and equitable. |
Student handbooks: |
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Compliance Noncompliance Undetermined |
| Employee handbooks: |
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| Catalogs: |
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| Data on complaints: |
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| Interviews with faculty, students, and administrators |
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| Interviews with Section 504/ADA and Title IX coordinators |
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| Comments |
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HCC notifies students and employees that there are grievance procedures for persons who feel they have been discriminated against based on gender or disability. The student grievance procedures are published in the Student Handbook and are available on the College’s website. In the Student Handbook the Sexual Harassment, Academic & Non Academic grievance procedures are found on pages 192-203. The Handbook is printed in hard copy and is also available online. The employee grievance procedure is found in Article 4.5 (B) of the Agreement Between the Hillsborough Community College District Board of Trustees and the Faculty United Service Association (hereafter referred to as the FUSA contract) and Article 4.2 of the Agreement Between the Hillsborough Community College District Board of Trustees and the Service Employees International Union (hereafter referred to as the SEIU contract) both address the grievance procedure. In addition, College Rule 6HX-10-2.15 (Nondiscrimination) addresses this. All of these are available on the Human Resources (HR) website. Furthermore, all employees are notified that college procedures are listed on-line in the Public Folders.
Documentation:
Student Handbooks:
Student Academic Grievance
Student Non-academic GrievanceStudent Handbook (Pages 193 & 197)
Student Activities Handbook, Page 14
Employee handbooks:
Administrative Grievance Procedure for Non-bargaining Unit Employees
Procedure for Faculty who are members of bargaining unit. FUSA Agreement, Page 71
Procedure for Staff who are members of bargaining unit. SEIU Agreement, Page 26
HR Website:/dao/hr.aspx
College Rule 6HX-10-2.15:/dao/president/rules/AR%202.15.pdf
SEIU contract:/media/69021/seiu%20contract%202008-2011.pdf
FUSA contract/media/67186/fusa%2007-10%20amendment.pdf
Catalog
College Catalog 2008-2009 - Academic Grade Appeal (2008-2009, Catalog page 69)
Data on complaints:
Complaint Report – January 1, 2007 – June 30, 2007
Complaint Report – July 1, 2007 – December 31, 2007
Complaint Report – January 1, 2008 – June 30, 2008
Complaint Report – July 1, 2008 – December 31, 2008
Equity Compliant Cases – 2007 – 2008
Equity Compliant Cases – 2008 – 2009
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