Dr. Gwendolyn W. Stephenson District Administration Center

July 1, 2010 – June 30, 2011 

We have established fiscal year-end deadline dates as indicated in the 2010-11 Fiscal Year-End Closing Schedule.  We are providing this schedule now for your convenience and also as a means of encouraing you to begin making your purchases now.  Please note there are two versions of the schedule.  The first is for use by departments that make purchases using grant funds and includes both non-grant related deadlines and grant related deadlines.  The second is for use by deparments that do not make purchases using grand funds.

FY 2010-2011 Year End Closing - Grants Schedule

FY 2010-2011 Year End Closing - Regular Schedule

Please note several changes this year.

  1. We have added an earlier due date for requisitions that are more than $25,000 or require longer lead times for delivery.  The sourcing activity (research, requests for bids, requests for proposals, coordination with the Purchasing Department, etc.) for these items must be completed prior to March 2, 2011, so the purchase orders can be issued in early March and the items received by June 15, 2010.  Please begin working with the Purchasing Department now so that there is ample time to conclude the sourcing activity in advance.
  2. We have staggered the due date for requisitions in order to level the volume of requisitions received during the year-end.
  3. We have isloated due dates for grant purchases, added a due date for grant purchases against blanket purchases and added an earlier due date for receipt of goods that are purchased under grants.

Once again, encumbrances for goods and services ordered after the established deadlines for purchases will not carry over to the next fiscal year, so you will need to adhere to the deadlines in order to use this year’s budget for your purchases.


Thank you in advance for your cooperation in adhering to this schedule.