Now that I have my award how do I start the spending on my grant?

We will assign you a budget department number. This number will identify your source of funds. Local, state and federal are classified by a separate two digit fund number. The 8 digit department number assigned to your grant will identify the grant by the functions as addressed by the state accounting manual. This will be your individual number. The final two digit number is your location; the campus where your grant is located.Your grant award budget will be reviewed with you and entered into the system. You are then officially ready to begin your grant.

Do I receive training on the Datatel system?

You and any member of your staff will be trained on the Datatel system. You are responsible for the management of your budget through the timeline of your grant. Most grants will continue across the College fiscal year. Your understanding of the Datanel system is necessary to manage your grant.

Who files the reports?

Can I transfer funds?

This is dependent on the individual grant requirements. If you are allowed to transfer you will need to use the HCC transfer form located in public folders. If your grant requires a budget amendment to transder funds then we will work with you on the process. The information on a budget amendment will be included in your award information.

Must the Invoice(s) be sent to Accounts Payable?

Must the merchandise be shipped directly to the Warehouse?

Where can I get my check?

Why didn’t you pay tax?

When reconciling travel, there are times that the person spends more than originally approved. Why the traveler can’t add and subtract, get it approved and then send to us?

Who do I contact to know if a check has been cashed?

Kevin Minnifield in the Warehouse or Terry Fryman in Purchasing.