Email Usage Policy
The Hillsborough Community College (HCC) electronic mail system is
available to every HCC faculty and staff member who has a current network
account and a valid password. The e-mail system, which is an integral component
of the college's technological resources, is owned by the college and managed
by the Office of Information Technology staff for the benefit of the HCC
community. The acceptable use of the e-mail system is consistent with the
mission of the college, and used to promote and support education, research,
professional development and public service. The college reserves the right, if
circumstances warrant, to access, inspect, and disclose the contents of
messages created, sent or received using the e-mail system.
It is the responsibility of all e-mail account holders to manage
the use, message content and size of their e-mail account. Reading e-mail
daily, removing old messages and deleting messages and attachments of unknown
origin are among the most common practices that help ensure an efficient e-mail
system. A secure system also requires e-mail account holders to choose and
change periodically unique passwords, as well as exiting the e-mail system
before leaving - even if briefly - their workstations.
Email is the official communication
method of the College. Use of the
College email system must be in accordance with all applicable policies.
Unacceptable use of the e-mail system puts both the offending individual and
the college at risk. Unacceptable use of the e-mail system includes, but is not
Unauthorized attempts to access
another's e-mail account.
Sharing e-mail account passwords.
Violating federal, state or local laws
or statutes pertaining to electronic communications.
Sending harassing, threatening,
abusive or obscene messages.
Sending messages not previously
approved by a member of the Senior Management Team for political, commercial,
fundraising or profit making purposes.
Broadcasting excessively large amounts
of data (chain letters, graphic presentations, etc.) in such a way as to cause
network congestion and failure.
Penalties for unacceptable use of the
college e-mail system may range from temporary/permanent loss of e-mail
privileges to expulsion/termination.
In addition to individual e-mail
accounts the college's administration from time to time may authorize the
creation of special purpose e-mail "lists" to facilitate internal
college communications. Such lists are subject to the same usage rules as
individual e-mail accounts.
Initial policy draft.
Policy designated as official policy