SACS Reaffirmation of Accreditation Site
Overview Compliance Certification Quality Enhancement Plan Resources SACS Evaluators Hillsbrough Community College
3.10.7 Physical Facilities

The institution operates and maintains physical facilities, both on and off campus, that are adequate to serve the needs of the institution’s educational programs, support services, and mission-related activities.

Judgment of Compliance
Narrative/Justification for Judgment of Compliance

Hillsborough Community College operates and maintains extensive physical resources, including buildings and equipment, developed to serve the needs of our educational programs, support services, and mission-related activities.

All construction, remodeling, and renovation projects at HCC are designed to meet or exceed the standards of the State Requirements for Educational Facilities (SREF) 1999 which became effective January 5, 2000 and the 2004 Florida Building Code, Chapter 4, section 423, which became effective October 1, 2005. Pursuant to the SREF, Chapter 3, Section 3.1, HCC submits the College Master Plans together with our Educational Plant Survey (EPS) to the State (Campus Master Plans: Brandon, Dale Mabry, Plant City; please see note below in Supporting Documentation). 

Hillsborough Community College's Campus Master Plans (CMP) provide for facilities development, containing campus site plans, information about future buildings, and infrastructure information, including the location of all major underground electrical systems, air conditioning piping, and water and sewer systems. The CMPs also address possible future roadways and additional parking structures. HCC hires consultants to update the CMPs periodically.  The most recent CMPs were completed in 2005 and are scheduled to be updated in 2010.

Hillsborough Community College also conducts an Educational Plant Survey (EPS) every five years in compliance with the SREF,Chapter 3, Section 3.1. The EPS uses projected student enrollments to determine the square footage of building space needed to support educational programs. This estimate is compared to existing building square footage to identify areas where additional space is needed. HCC then uses the results of the EPS to support requests for approval and funding of building projects that will provide adequate physical resources for an effective learning environment. The last EPS was completed in 2005 and will be performed again in 2010.

Guidelines for the amount of space that HCC can use for each specific program are outlined in SREF, Chapter 6. Here, the State describes the minimum and maximum square footage per occupant for every proposed program or space use. SREF also recommends the number of occupants for a specific space and other related spaces that must be constructed to support the specified program. Classroom and laboratory spaces are allocated to programs based on enrollment in these programs. The process for allocation of specific spaces is the function and responsibility of HCC Administration. Each academic term, the Florida Community College System requires data submissions from HCC for its Facilities/Capital Outlay database. From this database submission, a Room Utilization Report is generated that documents that HCC's classrooms and laboratories meet State requirements for effective room use.

The SREF sets guidelines for the safe and proper utilization of an educational facility and is used along with HCC’s Capital Improvement Program (CIP) to ensure the adequacy of college facilities. The requirements for the CIP are found in the SREF, Chapter 2, Section 2.1, 7c. HCC's priorities for new construction, remodeling, renovation, site improvement, and maintenance are recommended by Campus Administration for approval by the College President and the HCC District Board of Trustees. Campus Administration holds annual meetings to review, update, and recommend changes to priorities; in these meetings, the Administration develops facilities projects necessary to accommodate the Campus community and incorporates them into the CIP. 

The EPS and CIP are the major source documents for funding College facilities. Another  funding source available to HCC is the State Facility Enhancement Challenge Grant Program, which matches donated or other funds made available on a one-for-one basis.  After each EPS cycle, HCC prepares a Project Priority List (PPL) for projects that may be funded in total or partially using Capital Outlay and Debt Service (CO&DS) funds, a share of which are made available to HCC semiannually. HCC may use these funds only on projects included in the PPL, which may be amended as necessary. HCC uses some leased off-site space to fill unmet facilities needs.

The HCC Facilities Operation and Maintenance Manual implements Board of Trustees policy and the College President’s directives. This manual is operational and is evaluated annually. The objective of the manual's plan is to provide:

• maintenance and operations services that will enhance HCC's instructional program.
• a safe and sanitary environment.
• protection of facilities and equipment.
• efficient and economical operation of facilities.
• an appearance that promotes community pride and fosters good public relations.
• insights on technological, environmental, legal, and educational issues affecting the funding and service levels of maintenance and operation programs.

Hillsborough Community College provides guidance for the upkeep of its property in Administrative Procedure 6HX 10-4.103. HCC's Operation and Maintenance Manual addresses routine, preventative, and deferred maintenance of buildings, equipment, and grounds and develops a facilities project list. At the beginning of each fiscal year, a major maintenance project priority list is developed for completion with available funding. Projects not able to be completed are deferred and moved to the top of the following year's list or completed when more funds are made available. The Periodic Maintenance Schedule Checklist keeps a written schedule for regular maintenance activities and a written record of projects completed.

Hillsborough Community College's Campus Facilities Managers are responsible for the maintenance and upkeep of College buildings, equipment, and grounds (HCC Administrative Procedure 6HX 10-4.103). The Campus Facilities Managers are responsible for custodial, landscaping, and maintenance of all facilities. 

Supporting Documentation

Comprehensive Standards

3.1.1 Institutional Mission
3.2.1 Selection of CEO
3.2.2 Legal Authority & Operating Control
3.2.3 Gov. Board: Conflict of Interest
3.2.4 Gov. Board: Undue Influence
3.2.5 Gov. Board: Dimissal
3.2.6 Gov. Board: Distinction of Duties
3.2.7 Organizational Structure
3.2.8 Qualified Administration
3.2.9 Appointment & Employment
3.2.10 Evaluation of Administrators
3.2.11 CEO: Intercollegiate Athletics
3.2.12 CEO: Fund Raising
3.2.13 Foundation
3.2.14 Ownership of Materials
3.3.1 Institutional Effectiveness
3.4.1 Program Approval & Lrng. Outcomes
3.4.2 Continuing Education Programs
3.4.3 Admissions Policies
3.4.4 Policies for Academic Credit
3.4.5 Dissemination of Academic Policies
3.4.6 Practices for Awarding Acad. Credit
3.4.7 Consortial & Contractual Programs
3.4.8 Acad. Credit for Non-Credit Work
3.4.9 Support Services
3.4.10 Definition/ Gen. Ed. Requirements
3.4.11 Security of Student Acad. Records
3.4.12 Faculty Responsibility/ Curriculum
3.4.13 Program Coordination
3.4.14 Use of Academic Technology
3.5.1 Attainment / Gen. Ed. Competencies
3.5.2 Credit Earned at Institution
3.6.1 Advanced Academic Contents
3.6.2 Independent Learning
3.6.3 Credit Earned at Institution
3.7.1 Faculty: Qualifications
3.7.2 Faculty: Evaluation
3.7.3 Faculty: Professional Development
3.7.4 Faculty: Academic Freedom
3.7.5 Faculty: Policies on Responsibility
3.8.1 Library: Facilities and Services
3.8.2 Library: Access
3.8.3 Library: Staff
3.9.1 Student Rights & Responsibilities
3.9.2 Security of Student Affairs Records
3.9.3 Qualified Student Affairs Personnel
3.10.1 Financial Stability
3.10.2 Financial Statements
3.10.3 Financial Aid Audits
3.10.4 Control of Financial Resources
3.10.5 Control of Sponsored Research
3.10.6 Healthy, Safe, Secure Environment
3.10.7 Physical Facilities