By-Laws of the Brandon Campus Advisory Council (CAC)
Revised September 1, 2017
The purpose of the CAC is to bring issues that are pertinent to the Brandon campus and Regent Facilities staff and students to the Institutional Advisory Council (IAC) and ultimately make recommendations to those who make the decisions that will affect us.
Membership is open to all full-time and part-time faculty, staff and students of the Brandon Campus and Regent Facility.
Membership will take effect when interested parties are confirmed by current members at the second meeting of the academic year. Potential members should express interest at the first meeting of the academic year. At the second meeting, the list of potential members will be presented for approval.
Council members will serve a minimum of a one-year term. Student representatives are limited to two terms but may be invited to continue to serve beyond the two terms.
If any member of the Brandon CAC cannot complete all or part of his or her term, it is the responsibility of this council to suggest and invite any replacements from the campus.
Membership of this Council will be comprised of a diverse group of employees on our campus with representation from all employee categories, plus one or two students.
Five delegates will be appointed by the BCAC or may volunteer for a one year term. Delegates are required to attend all CAC and IAC monthly meetings, though all members may attend IAC meetings. The Chair and Vice-Chair may not serve as a delegate until after their term has ended.
Brandon CAC will conduct monthly meetings and vote on items by committee.
All meetings of the Brandon CAC will be open meetings. Meeting dates will be emailed to the Brandon campus at large before the meetings, and the minutes will be posted in Public Folders and on the BCAC website by the Brandon Chair or Vice-Chair.
Members of the BCAC attending meetings may participate in the following manner:
The member can schedule to speak or present at any scheduled meeting. Presentations will be limited to five minutes, unless otherwise approved.
A member may show up and speak to the council, even if he or she is not on the agenda, and will be limited to five minutes.
Non-members of the Brandon Campus Advisory Council attending meetings may participate in the following manner: The non-member can schedule to speak or present at any scheduled meeting. A Brandon CAC member can invite a non-member to schedule to speak on a specific topic with prior notice to the Chair and will be limited to five minutes.
A non-member may show up and speak to the council, not on the agenda, and will be limited to five minutes.
Presentations will be limited to five minutes.
A majority vote will be necessary for any proposal and/or recommendations to be considered for presentation at the monthly IAC meeting and to the Campus President. It is the responsibility of the Chair to get any recommendations from our campus on the IAC agenda.
The Campus President and her Executive Staff Assistant will serve as staff support to the Brandon CAC.
Five delegates will be selected for a one-year term. Delegates are required to attend all CAC and IAC monthly meetings. The Chair and Vice-Chair may not serve as a delegate until after their term has ended.
Delegates are required to make at least a one-year commitment but may serve longer.
All five delegates should attend all IAC meetings but in the case of an absence, at least three of the five delegates of the Brandon CAC must be in attendance to maintain quorum.
It is the responsibility of each delegate to find an alternate to the IAC meeting in the event that they cannot make the monthly meeting. Alerting the Chair or other member of the committee is not enough as these are the people that are already expected to attend; someone else must be drafted to attend in their place.
If a delegate of the Brandon CAC misses more than two IAC meetings without prior notification, the Council can vote to inactivate the delegate in question.
V. Responsibilities of Officers
The position of Chair and Co-chair for the Brandon CAC is an elected position and must be voted in by Brandon CAC members
In order to be eligible to serve as Chair or Co-chair one must be a full time employee and an active member of Brandon CAC for at least one year
It is preferred that one staff member and one faculty member serve together each term but it is not required.
The responsibility of the Chair of the Brandon CAC will be to schedule monthly meetings and prepare the agenda. Members should contact the Chair to add agenda items.
The Chair of the Brandon CAC will distribute agendas to all members of the CAC, the Brandon Campus President, and any other attendees at the monthly meeting.
The Chair will also forward the agendas, minutes and other business from the IAC to the members of the Brandon CAC.
The Chair must maintain the BCAC website and Public Folders in Outlook to ensure that it is always up to date.
The Chair and Vice-Chair will represent the Brandon Campus at all of the IAC Executive Committee meetings.
In the absence of the Chair, the Vice-Chair is required to act on behalf of the Chair for the BCAC, IAC, and any other duties required at that time.
The Vice-Chair’s duties also include assisting the Chair as needed.
The Chair and Vice-Chair must serve a minimum of one year and preferably no more than two consecutively.
The Vice-Chair is expected to move to the position of Chair unless the Chair remains a second consecutive term. The Co-Chair must also receive a majority vote.
The Chair and Vice-Chair are responsible for hosting IAC meetings on campus as scheduled.
A Secretary may serve if a member expresses interest and is voted on. The Secretary’s duties include taking notes, correcting minutes, and maintaining minutes in public folders and the website. The note taker will send minutes to the committee before sending out to the Brandon Community.
VI. Election of Officers
The Chair may remain for a second term, but he or she must receive a majority vote. If the Chair does not receive a majority vote, the Vice-Chair or Secretary may be nominated, but he or she must also receive a majority vote. If neither the Co-Chair nor the Secretary are available, a current member may be nominated.
Elections will take place in March or April.
In the event that a required position becomes vacant, an election to fill that position will automatically occur. All vacant officer positions will be nominated by membership and voted on.
VII. Officer Removal Clause
If an officer fails to maintain employment at HCC, he or she shall resign immediately.
An Officer may be removed by a majority vote of the members of the assembly or a meeting consisting of the Delegates and the E-Board. Any member of the organization may exercise the options in this article for removal of officers. The officer in question must receive at least two written notifications. Then, another meeting shall be held at which the circumstances will be presented, with both sides having the opportunity to present their case. The officer who is the subject of discussion will then be asked to leave the proceedings so that a decision may be made through a ballot vote.