Purchasing Department
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OVERVIEW
Dr. Gwendolyn W. Stephenson District Administration Center

The HCC Purchasing Department is responsible for purchasing all goods and services for the College;

Handles all phases of the preparation of Requests for Bids, Requests for Proposals, Requests for Qualifications, Invitations to Negotiate and other types of competitive solicitations; issuance and opening of submissions; recommendations for award; and

Coordinates with College departments and vendors to ensure that all College campuses have the resources they need to serve our students.

MISSION AND GOALS
Compass Map


The HCC Purchasing Department is to act professionally and expeditiously in procuring goods and services in accordance with established College Administrative Rules and Procedures, Florida Statutes, State Board of Education Administrative Rules, and to observe good business practices while exemplifying impeccable ethics.


The HCC Purchasing Department:

  • Strives to procure goods and services at the lowest possible cost consistent with quality required for the proper operation of the College.
  • Acts in the best interests of the College through intelligent actions, best practices, and fair business dealings consistent with the laws of the State of Florida and the policies established by the HCC District Board of Trustees
  • Obtains best value through innovative buying and application of value analysis techniques
  • Ensures that fair and open competition exists in all procurement activities
  • Seeks to provide faculty, staff, and students appropriate products and services at competitive prices, in a timely fashion, with efficiency and good service, in a legal and professional manner
  • Creates and encourages effective working relationships with all individuals, departments, sites, and the business community
  • Facilitates service, and support policies, procedures and systems which promote ease and efficiency
  • Provides professional leadership and guidance in understanding and using the best resources available
  • Encourages professional development of staff in order to improve purchasing techniques and skills, purchasing power, and increase their overall knowledge of purchasing
CODE OF ETHICS
Reflections


As a member of the National Association for Educational Procurement (NAEP), the HCC Purchasing Department subscribes to the following code of ethics held by NAEP:

  1. Give first consideration to the objectives and policies of my institution.
  2. Strive to obtain the maximum value for each dollar of expenditure.
  3. Decline personal gifts or gratuities.
  4. Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
  5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
  6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
  7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
  8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of my institution permit.
  9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
  10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
  11. Foster fair, ethical and legal trade practices.
  12. Promote a spirit of unity and a keen interest in professional growth.
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