close-up of two people exchanging a business card.

Vendor Registration

REGISTER TO BECOME AN HCC VENDOR NOW!

Before you begin the online vendor registration process, please consider the following information and collect any applicable items which you will need to have on-hand.

What are the minimal registration requirements to complete the short process?

  • If you only wish to receive automatic email notifications regarding HCC's upcoming competitive solicitations for your registered commodities/services and identify your business entity to HCC staff as a supplier/provider.

  • Complete all required fill-in form fields designated by a red asterisk (*) during online registration.

What will I need to do in order to complete the full process?

In order to transact business with HCC and receive payment, the following items will be required:

  • Contact Information: Designate a primary point-of-contact. Once registered, you may go to "My Account" and "Contact Information" to add additional contacts.

  • Federal Taxpayer Information:  For federal tax purposes, all data entered into HCC's VendorLink MUST MATCH EXACTLY as it appears on your federal income tax return or as registered with the Internal Revenue Service (IRS), including your IRS Form W-9 which must be uploaded under "My Account," and "Agency File Requests."

  • NIGP Commodity Codes:  Select National Institute of Governmental Purchasing ("NIGP") commodity codes applicable to the goods and/or services offered by you and/or your business entity.  An alphabetic and a keyword searchable database for NIGP commodity codes is provided during the online registration process.  

  • HCC Conflict of Interest Disclosure Statement/Affidavit: This form is located under "My Account," "Agency File Requests," and must be completed in order to determine whether you and/or your business entity is/are eligible to legally transact business with HCC.

  • State Business Registration: Upload documentation for your selected type of business entity under "My Account", "Agency File Requests", to provide evidence that you are authorized by the Florida Department of State, Division of Corporations, to legally transact business in the State of Florida. If you conduct business under a Fictitious Name/Assumed Name/Trade Name as a "Doing Business As" ("DBA") Name, please upload proof of your filing registration from the Florida Department of State, Division of Corporations, Sunbiz.org website as well.

    • For business entities who are exempted under the Fictitious Name Act, Section 865.09(7), Florida Statutes, from filing with the Florida Division of Corporations, acceptable documentation may include a copy of your applicable active professional / occupational / business license, registration, or printed Licensee Search Detail / Licensure Verification Detail from the Florida Department of Business and Professional Regulation (DBR) website or the Florida Department of Health (DOH) website.

    • For business entities who are not registered in Florida's Sunbiz.org database due to being out-of-state, please upload proof of business registration from your State's Division of Corporations website or your Secretary of State's website.

  • State-Certified Woman-/Minority-/Service-Disabled Veteran-Owned Business Enterprise (CBE):  If applicable, upload a copy of your OSD certification or search detail page from the State of Florida, Department of Management Services, Office of Supplier Diversity ("OSD") website, under "My Account", "Agency File Requests."

How do I submit the required documentation?

After you have completed all of the initial required fill-in form fields during online registration, you will be automatically logged-in to your new HCC VendorLink online vendor registration account. Click the link for "My Account" in the top navigation menu.  Then click on "Agency File Requests" to download the documents requested specifically for HCC.  You must upload all required documentation to its designated location under "Agency File Requests" within HCC's VendorLink system.