Vendor Registration

Complete the short process if:

• You only wish to receive automatic email notifications regarding HCC's upcoming competitive solicitations opportunities based on your registered NIGP Commodity Code(s) for goods and/or services available from yourself and/or your business entity

• To simply identify yourself and/or your business entity to HCC employees (i.e., staff and faculty) involved with departmental purchasing as an available option, a Vendor, Supplier, and/or Service Provider based on your registered NIGP Commodity Code(s)

Then, just complete all required data entry form fields designated by a red asterisk (*) during the online vendor registration process.  All data entry form fields without a red asterisk (*) are optional for completion. 

Additionally, no forms or documentation are required to be uploaded into the system at this time.

In order to transact business with Hillsborough Community College ("HCC") and receive payment, the following items will be required:

• Contact Information:  You will be prompted to designate a Primary point-of-contact person with their address, phone number(s), fax number, and email address. The Primary Contact's email address will also be used as your HCC VendorLink Account Login email address.  After you have completed all of the required and optional data entry fields as part of the vendor registration process and clicked the "Submit" button, you will be automatically logged into your HCC VendorLink Account.  You may designate additional types of contacts and addresses, such as a remittance address, by clicking on "My Account" from the top navigation menu, selecting "Contact Information," and then "New Contact" to add additional contacts and addresses and/or edit existing contacts and addresses associated with your HCC VendorLink Account at any time.

• Federal Taxpayer Information:  For federal tax purposes, all data entered into HCC's VendorLink System MUST MATCH EXACTLY as it appears on your federal income tax return or as registered with the Internal Revenue Service ("IRS"), including the data provided via your IRS Form W-9 or IRS Form W-8, as appropriate and as applicable.  IRS Form W-9s and IRS Form W-8s must be completed, signed/dated by an authorized agent, and uploaded into the system by clicking on "My Account" from the top navigation menu, selecting "Agency File Requests," clicking the "Upload Agency File Request" button, choosing the appropriate Form/Document Name from the drop-down menu, clicking the "Browse" button and locating the file that should be saved on your computer, and clicking the "Submit" button to upload the Form/Document.

• NIGP Commodity Codes:  You will be prompted to select at least one (1) National Institute of Governmental Purchasing ("NIGP") Commodity Code or more that is/are applicable to the goods and/or services being proffered to HCC by yourself and/or by your business entity.  An alphabetic and a keyword searchable database of 5-digit NIGP Commodity Codes with short descriptions are available during the online registration process.  Simply input a keyword for the description of a type of good or type of service that is available from and/or is provided by yourself and/or your business entity and click the "Find Commodity Codes" button to search the database for your keyword's results.  If the results are applicable and/or appropriate, click the checkbox next to (each of) the Commodity Code(s) and click the "Select Commodity Codes" button to add one or more to your "Current Commodities" which can be added and removed individually or in multiples by using the check boxes and the "Remove Multiple Commodity Codes" button or clicking on the red "X" buttons to the right of each NIGP Commodity Code listed under "Current Commodities."  The more commodity codes you enter, the more likely that you and/or your business entity will match with an opportunity posted as a competitive solicitation and/or be a match in a commodity code(s) search result(s) by (an) HCC employee(s) looking for a Vendor/Provider with your and/or your business entity's available types of goods and/or services offerings.  If you and/or your business entity matches with a competitive solicitation opportunity that is posted via HCC's VendorLink System, the Primary Contact will automatically receive an email notification from the system.  HCC employees may contact you for a quote and/or to enter into a contractual agreement in the form of a legal document, and/or the entry of a purchase requisition resulting in the authorized release of a valid HCC Purchase Order issued by the HCC Purchasing Department.

• HCC Conflict of Interest Disclosure Statement/Affidavit (Most Current Version):  This required form must be downloaded by clicking on "My Account" from the top navigation menu, selecting "Agency File Requests," and clicking the green down arrow icon.  This required form must be completed and signed/dated by an authorized agent in order for HCC to determine whether you and/or your business entity is/are eligible to legally transact business with HCC in accordance with applicable Florida Statutes.  Upload your and/or your business entity's completed, signed/dated form into the system by clicking on "My Account" from the top navigation menu, selecting "Agency File Requests," clicking the "Upload Agency File Request" button, choosing the appropriate Form Name from the drop-down menu, clicking the "Browse" button and locating the file that should be saved on your computer, and clicking the "Submit" button to upload the Form.

• State Business Registration:  You will be prompted to provide evidence in the form of an acceptable type of state document showing that you are authorized by the Florida Department of State, Division of Corporations, (also known as Sunbiz.org), to legally transact business in the State of Florida.  If you or your business entity is/are not registered in Florida's Sunbiz.org database due to being formed in another state and is/are not legally required to register with the State of Florida in order to transact business with HCC, please provide evidence in the form of an acceptable type of state document from your individual or your business entity's State Division of Corporations' website or Secretary of State's website.  Upload your individual and/or your business entity's documentation for evidence of state business registration into the system by clicking on "My Account" from the top navigation menu, selecting "Agency File Requests," clicking the "Upload Agency File Request" button, choosing the appropriate type of business entity according to your or your business entity's federal tax classification from the drop-down menu, clicking the "Browse" button and locating the file that should be saved on your computer, and clicking the "Submit" button to upload the documentation.

  • For business entities who are exempted under the Fictitious Name Act, s. 865.09(7), F.S., from filing with the Florida Division of Corporations, acceptable documentation may include a copy of your applicable active professional / occupational / business license, registration, or printed Licensee Search Detail / Licensure Verification Detail from the Florida Department of Business and Professional Regulation ("DBR") website or the Florida Department of Health ("DOH") website.

  • Alternatively, individuals and business entities that are independent contractors and/or consultants and/or single-member limited liability companies that file as individuals/sole proprietors/disregarded entities may upload a copy of a quote, a proposal, a statement of work ("SOW"), an HCC Honorarium Form, an executed HCC Artist, Musician, or Entertainer Professional Services Contract, an executed HCC Agreement for Services, or other type of executed contract or agreement with HCC in order to meet this requirement.

• "Doing Business As" ("DBA") Name (e.g., Fictitious Name, Assumed Name, Trade Name, etc.):  If you or your business entity conduct business under a DBA Name such as a state-registered Fictitious Name, Assumed Name, or Trade Name, you will be prompted to upload evidence of your active, current, Fictitious Name registration information/detail page from the Florida Department of State, Division of Corporations, Sunbiz.org website as well.

  • If you or your business entity is/are not registered in Florida's Sunbiz.org database due to being formed in another state and is/are not legally required to register your DBA Name with the State of Florida in order to transact business with HCC, please provide evidence in the form of an acceptable type of state document from your individual or your business entity's State Division of Corporations' website or Secretary of State's website.  Upload your individual and/or your business entity's documentation to provide evidence of a state-registered DBA Name into HCC's VendorLink System by clicking on "My Account" from the top navigation menu, selecting "Agency File Requests," clicking the "Upload Agency File Request" button, choosing "Doing Business As ("DBA") Name Registration" from the drop-down menu, clicking the "Browse" button and locating the file that should be saved on your computer, and clicking the "Submit" button to upload the documentation.

  • Alternatively, individuals and business entities that are independent contractors and/or consultants and/or single-member limited liability companies that file as individuals/sole proprietors/disregarded entities may upload a copy of a quote, a proposal, a statement of work ("SOW"), an HCC Honorarium Form, an executed HCC Artist, Musician, or Entertainer Professional Services Contract, an executed HCC Agreement for Services, or other type of executed contract or agreement with HCC in order to meet this requirement.

• State-Certified Woman-/Minority-/Service-Disabled Veteran-Owned Business Enterprise (CMBE, CWBE, CWMBE, CSDVBE, CVBE):  Depending on your selection(s), you and/or your business entity may be prompted to provide evidence in the form of an acceptable type of document (e.g., a copy of your business entity's OSD Certification, or a copy of your business entity's OSD Directory Search Detail page from the State of Florida, Department of Management Services, Office of Supplier Diversity ("OSD") website, or a copy of your official certification as a Certified Veteran Business Enterprise from the State of Florida, Department of Management Services, in accordance with the Florida Veteran Business Enterprise Opportunity Act, s. 295.187, F.S.).  Upload your and/or your business entity's documentation with evidence of the appropriate certification into the system by clicking on "My Account" from the top navigation menu, selecting "Agency File Requests," clicking the "Upload Agency File Request" button, choosing the appropriate type of certification from the drop-down menu, clicking the "Browse" button and locating the file that should be saved on your computer, and clicking the "Submit" button to upload the documentation.

After you have completed all of the initial required data entry form fields during online vendor registration process, you will be automatically logged into your new HCC VendorLink System Vendor Registration Account.

1. Click on "My Account" located in the HCC VendorLink System's top navigation menu.
2. Click on "Agency File Requests" to download the required forms/documents requested specifically by HCC.
3. An authorized agent must complete, sign, and date all required forms and/or obtain all required documentation requested by HCC based on your selections during the online vendor registration process.
4. Click on the "Upload Agency File Request" button.
5. For the "Agency File Requested," click the drop-down menu and select the name of the form/document/business entity type per your federal tax classification for which you wish to upload a file.
6. Next to "Upload File," click the "Browse" button to locate the appropriate file that should be saved on your computer, select the correct file, and click the "Open" button.
7. You should see your selected file's name appear next to the "Browse" button.
8. Click the "Submit" button to upload the appropriate form/document file into the system.
9. You may enter multiple forms/documents of the same type/name from the drop-down menu as necessary.  Just repeat steps 5-8 as needed.