Purchasing

The College's District Purchasing Department is designated with the authority and the responsibility to execute written procurement documents including, but not limited to purchase orders, contracts, leases, rentals, licenses, and various acquisitions in addition to direct purchases for all goods, materials, supplies, equipment, and services thereby ensuring all of the College's procurement activities are conducted in accordance with established College Administrative Rules and Procedures, applicable State Board of Education Administrative Rules, applicable provisions of Florida Statutes, in compliance with applicable federal, state, and local laws, while adhering to all regulations, ordinances, and sound business practices.

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Public Notice: ITN # 2839-21 Hotel Accommodations Brandon Campus

Notice of Invitation to Negotiate

Posted: 10/19/2020

Hillsborough Community College is accepting replies for the following: ITN # 2839-21 Hotel Accommodations, Brandon Campus. Due: 11/02/2020 before 10:00 a.m. EST. For more information, please see Vendors and click “Competitive Solicitations.”

Public Meeting Notice

The College will hold a pre-proposal conference (informational meeting) with respect to ITN # 2839-21 Hotel Accommodations Brandon Campus. Attendance is not mandatory.

Date	Time	Purpose	Meeting Invite
10/22/2020	10:00 a.m. – 11:00 p.m. EST	Pre-proposal Conference	Expired
11/02/2020	10:00 a.m. – 11:00 a.m. EST	Bid Opening	Expired
11/03/2020	1:30 p.m. – 2:30 p.m. EST	Evaluation of Written Replies	Expired
11/04/2020	10:00 a.m. – 12:00 p.m. EST	Written Evaluation Consensus & Short-Listing of Firms	Expired
11/05/2020	10:30 a.m. – 11:00 a.m. EST	Bid Opening	Join meeting
11/06/2020	11:30 a.m. – 1:00 p.m. EST	ITN 2839-21 Consensus & Short-Listing of Firms RFP 2840-21 Kickoff meeting	Join meeting

Public Notice: RFP #2840-21 Charter Bus Services

Notice of Invitation to Negotiate

Posted: 10/19/2020

Hillsborough Community College is accepting submissions for the following: RFP 2840-21 Charter Bus Services. Due: 11/05/2020 before 10:00 a.m. EST. For more information, please see Vendors and click “Competitive Solicitations.”

Public Meeting Notice

Posted: 10/19/2020

The College will hold a pre-proposal conference (informational meeting) with respect to RFP # 2840-21 Charter Bus Services will hold a public meeting via Microsoft Teams. Attendance is not mandatory.

Date	Time	Purpose	Meeting Invite
10/22/2020	10:00 a.m. – 11:00 p.m. EST	Pre-proposal Conference	Expired

Notice of Request for Proposasl: RFP # 2821-21 Legal Ad

Hillsborough Community College is accepting sealed proposals for the following:

RFP# 2821-21
Audio Visual Systems for Simulcast Classrooms College-Wide
Buyer: Terry Fryman
Due Date: November 16, 2020 before 2:00 p.m.

For more information, please view Competitive Solicitations under Resources.

Note to Legal Ad Publisher: Note to Legal Ad Vendor: Please no bold, no underline, no italics, & no white space. Font size may be reasonably reduced to fit within legal ad’s size parameters.

Notice of Intent to Negotiate: RFQ # 2830-20

Construction Management Services
New Administrative Building, Dale Mabry Campus

After a thorough review of the qualifications submitted and oral presentations by the short-listed firms, the College intends to enter into negotiations with Charles Perry Partners, Inc. of Tampa, FL and then, if unsuccessful, with Gilbane Building Company of Tampa, FL and then, if unsuccessful, with Reno Building, LLC of Tampa, FL and then, if unsuccessful with Suffolk Construction Company Inc., dba Suffolk of Tampa, FL. If an agreement is still not reached, then negotiations would be entered into with Manhattan Construction Company of Tampa, FL.

The College intends to recommend to its District Board of Trustees at the September 23, 2020 Board Meeting that a contract be entered into with the firm with whom negotiations have been successfully completed. It is anticipated that confirmation of the firm to be recommended will be posted in VendorLink by September 22, 2020.

Please be advised that pursuant to section 120.57(3), Florida Statutes, and the College’s Administrative Rule 6HX-10-6.08, “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

Public Meeting Notice: RFQ #2830-20

The committee established for the evaluation of proposals submitted in response to RFQ #2830-20 Construction Management Services New District Administration Center Building Dale Mabry Campus will hold public meetings for Written Proposal Evaluations and Oral Presentations. Any and all Offerors who have submitted proposals are not required to attend this meeting.

Date	Time	Purpose
08/24/2020	1:30 p.m. – 2:30 p.m. EST	Committee Evaluation of Written Submissions
08/25/2020	3:00 p.m. – 4:00 p.m. EST	Committee Evaluation of Written Submissions
08/26/2020	1:30 p.m. – 2:30 p.m. EST	Committee Evaluation of Written Submissions
08/27/2020	3:00 p.m. – 4:00 p.m. EST	Committee Evaluation of Written Submissions
08/28/2020	10:00 a.m. – 4:00 p.m. EST	Written Evaluation Consensus and Short-Listing of Firms
09/09/2020	3:30 p.m. – 5:30 p.m. EST	Oral Presentations by the Short-Listed Firms
09/15/2020	4:00 p.m. – 5:00 p.m. EST	Discussion of Second Presentations & Interviews
09/16/2020	3:00 p.m. – 3:30 p.m.	Discussion of Second Presentations & Interviews

Notice of Intent to Negotiate: RFQ # 2826-20

Posted: 07/30/2020

Architectural/Engineering Services Administrative Building, Dale Mabry After a thorough review of the qualifications submitted and oral presentations by the short-listed firms, the College intends to enter into negotiations with Baker Barrios Architects, Inc. of Tampa, FL and then, if unsuccessful, with Hepner Architects Incorporated of Tampa, FL. If an agreement is still not reached, then negotiations would be entered into with Gresham Smith of Tampa, FL. The College intends to recommend to its District Board of Trustees at the August 12, 2020 Board Meeting that a contract be entered into with the firm with whom negotiations have been successfully completed. It is anticipated that confirmation of the firm to be recommended will be posted in VendorLink during the week of August 10, 2020.

Thank you for your interest in Hillsborough Community College. Your participation is encouraged with regard to the College’s future endeavors.

Vonda F. Melchior
Director of Purchasing

Notice of Public Meetings: RFQ # 2826-20

Posted: July 27, 2020

The committee established for the evaluation of qualifications submitted in response to RFQ # 2826-20 Architectural/Engineering Services Administrative Building, Dale Mabry will hold the next public meeting.

Date	Time	Purpose	Meeting Invite
07/28/2020	11:30 a.m. – 12:00 p.m. EST	HCC Discussion of Presentations and Interviews	Expired

Notice of Intent to Award RFB # 2822-20

RFB # 2822-20 Elevator Maintenance Services

After a thorough review of the bids submitted, the College intends to award for this Request for Bids be made to Mowrey Elevator Company of Florida Inc. in Davie, FL as the lowest responsive, responsible bidder having met all of the College’s bid specifications for a total amount of $49,836.00 per year for the basic services plus additional hourly/other services as outlined in the RFB.

Agreement Term and Cancellation Provisions:

The term of this Agreement will be for three (3) years, beginning on August 1, 2020 and ending on June 30, 2023. Upon the end of the initial three (3) year term of this Agreement; this Agreement may be extended by written amendment for two optional one (1) year terms, unless either party provides notice to the other party of their intent to cancel this Agreement in accordance with item III.C, below.
In the event the Owner chooses to modernize any of the elevators covered under this Agreement, this Agreement shall, upon thirty (30) days written notice by the Owner to the Contractor, be cancelled. Modernization is defined as the replacement of elevator motion and supervisory control systems.
Either the Owner or the Contractor may terminate this Agreement without cause, by giving the other party thirty (30) days written notice of its intention to cancel this Agreement for any reason listed below:
- At the end of the initial three (3) year period.
- At the end of any one (1) year renewal period.
- If any elevator is modernized. (on a per unit basis, not the entire agreement)
- If the property is sold.
- If funding is not appropriated by the State of Florida for this Agreement. (This Agreement is subject to annual appropriation by the State of Florida)
If this Agreement is cancelled, the Contractor agrees to take reasonable actions necessary to ensure an orderly transition of Services to another elevator service contractor designated by the Owner without detriment to the rights of the Owner and/or building tenants. The Contractor shall immediately deliver to the Owner all as-built wiring diagrams, owner’s manuals, product data, Owner owned portable electronic diagnostic devices, access codes, and other materials and documentation related to and required to facilitate the Services outlined in this Agreement that was provided to the Contractor at the inception of this agreement. The Owner shall have the right to withhold payments due to the Contractor until the receipt of all required information and devices.

Thank you for your interest in Hillsborough Community College.
Your participation is encouraged with regard to the College’s future endeavors.

Vonda F. Melchior
Director of Purchasing

Notice of Public Meetings: ITN# 2823-20

Posted: 07/17/2020; Updated: 07/17/2020

The committee established for the evaluation of submissions in response to ITN# 2823-20 Hotel Accommodations Brandon Campus will hold virtual public meetings via Microsoft Teams according to this Schedule as follows:

Date	Time	Purpose	Meeting Invite
07/20/2020	9:30 a.m. – 10:00 p.m. EST	Evaluation Committee Meeting	Expired
07/20/2020	11:00 a.m. – 11:30 a.m. EST	Evaluation Committee Meeting	Expired

Any and all Offerors who have submitted are NOT required to attend these meetings.

HCC Procurement Officers:

Charlene Bostic, Purchasing Officer
Vonda F. Melchior, Director of Purchasing

Physical Address

Purchasing Department
Hillsborough Community College
Dr. Gwendolyn W. Stephenson
District Administration Center
39 Columbia Drive, 6th Floor
Tampa, FL 33606-3584
hccpurchasing@hccfl.edu
Fax: 813.253.7561